1. HOW TO SEND SAMPLES ABROAD?

Another frequently asked question, especially by people involved in e-commerce, is: How can samples be sent abroad? In order to send samples overseas, a document called a proforma invoice must first be completed. Filling out this document accurately and completely is very important for sample shipments. In addition, there are certain conditions for sending samples, and only materials that meet these conditions can be shipped.

As with other international cargo services, the shipment of illegal samples such as tobacco and explosive materials is not permitted in sample shipments. The sample to be sent must also meet certain weight requirements. The maximum allowed weight is 250 kilograms. International sample shipments generally take 1 to 3 business days. Faster service can be obtained by using express cargo or economy express cargo services.

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1.1. Exporters and Sending Samples Abroad

International sample shipments are generally carried out via air cargo. Exporters must pay close attention to invoicing when sending samples abroad. If there are deficiencies in invoicing, problems may arise due to differences in countries’ regulations. For this reason, invoices must be completed accurately and in full. In addition, the information on the invoice must match the details provided in the proforma invoice.

Otherwise, the sample shipment will not be processed. In general, the information that must be included on sample invoices is as follows: the names of the seller and buyer, the type of sample, the product value, and the GTIP (HS) code.

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1.2. Packaging in International Sample Shipments

Packaging is one of the most important stages of any shipment, and in international sample shipments, packaging procedures are carried out meticulously by the sender. Packaging is done according to the characteristics of the sample. Especially for food samples, additional precautions are taken to ensure that the product remains fresh. In addition, labels containing brief information about the sample in various languages are placed on the packages. This helps remind customs authorities of important details.

Furthermore, products should be placed in the package in a way that prevents them from touching each other. If this service is requested from the cargo company, it is provided for an additional fee. You can contact QuickShipper to receive comprehensive packaging services.